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Suggestions


This support article is intended to be a standalone document capable of helping you understand and implement the Suggestions module. If you need a quick reference for navigating Active Agenda, please refer to the Quick Guide.

Every module of Active Agenda links to its respective discussion forum. We encourage you to join the conversation.

We are constantly adding and refining our documentation. Please contact us if you would like us to add or improve documentation that is underdeveloped and important to you.


In Active Agenda, a suggestion is an idea submitted for formal consideration.

Organizational success often relies on the ability of the work force to communicate upwardly and outwardly regarding the work environment and improvement opportunities. Certain regulatory agencies require suggestion processes that provide a means of anonymous communication to avoid the potential for fear of reprisal. To complete this communication loop, organizations must design mechanisms to collect, process, and act expeditiously on the suggestions received, either by implementing the suggestion, or informing the employee as to why the suggestion is not being implemented.

The Suggestions module allows organizations to streamline the suggestion process and improve the tracking and measurement activities, which ultimately lead to successful follow-though. Active Agenda's suggestion tracking system allows implementers to associate suggestions with implementation participants, risk imperatives, and work orders required to implement suggestions when applicable. The Suggestions module also allows companies to capture and trend the amount of time between when a suggestion is submitted, and when the suggestion submitter receives a response and the suggestion is actually implemented (when applicable).

Central Submodules

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A central submodule is populated from more than one module. Central submodules allow you to associate items that are common to many different modules within Active Agenda. For instance, a Hazard Assessment can be associated with a Chemical; a Confined Space; a Hot Work Activity; a Task; and/or a variety of other items, activities, or events across your enterprise. A sub module edit form is used to add central submodule records. The following central submodules are associated with the Suggestions module:

Association Modules

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Association modules allow you to associate two related module records. For instance, an Agreement can be associated with a Corrective Action; a Chemical can be associated with an Equipment Inventory Item; a Hazard Assessment can be associated with a Risk Assessment, and a variety of other associations can be established. A sub module edit form is used to associate the module records. We attempt to make logical associations between modules, but we know we may have missed a few. Please let us know if you identify an association we missed! The Suggestions module permits the following associations:

Global Modules

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Global modules allow you to associate common types of information with nearly all of Active Agenda's modules. Global module records can be associated at the module level (e.g., Actions associated with Suggestions) and the record level (e.g., Actions associated with the Suggestion to eliminate the suggestion box.). The following global module records are available for association with the Suggestions module:

Actions

Use the Actions screen to assign follow-up actions related to the Suggestions module (i.e., Conduct a survey to determine whether the majority of the workforce thinks the Suggestion box is ineffective.). All actions are saved to a centralized location where you can quickly assess the status of actions assigned throughout the organization.

Attachments

Associate digital files (e.g., Suggestion form.) with the Suggestions module in the Attachments screen. All attachments are saved to a centralized location where you can quickly filter and locate items attached to records.

Costs

Access the Costs screen to associate costs with the Suggestions module (e.g., Printing costs for posters to advertise the effectiveness of the suggestion program). All costs are saved to a centralized location so you can quickly assess the Total Cost of Risk and/or filter costs by a variety of parameters.

Access the Links screen to associate links with the Suggestions module (e.g., http://en.wikipedia.org/wiki/Suggestion_box(external link)). All links are saved to a centralized location where you can quickly access them by filtering on a variety of parameters.

Notes

Use the Notes screen to associate notes with the Suggestions module (i.e., We should consider adding an incentive for submitting suggestions that get implemented). All notes are saved to a centralized location where you can quickly access them by filtering on a variety of parameters.

Notification List

The Notifications List screen allows you to establish a list of people to include in notifications. Notifications are sent manually by email and contain the contents of the Suggestions module View screen. Additional recipients can be added to a notification list on an ad hoc basis when a notification is sent. Notifications are sent using the Notify screen located on the View and Edit screens.

Lists

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Lists are used to populate combo boxes(external link) throughout Active Agenda. These lists are populated with List Modules and/or Code Types. You can add list items as you go, but starting with well defined lists can substantially improve data integrity. We encourage you to evaluate the lists before implementing a module. We also encourage the assignment of subject matter experts as Data Integrity Managers on a module-by-module basis.

Your installation of Active Agenda will include master data files to get you started. These lists are provided as suggestions. Please verify that the lists make sense for your organization. You can view the list modules and code types used by the Suggestions module by clicking the "expand" links Image below. Submodule specific list modules may be listed above and identified with the list module icon Image . The Code Types table allows you to sort code types by: Code ID, Code Title, or by the module where the codes can be found.

List Modules

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Code Types

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Code ID Code Title Found Here
242
Suggestion Statuses Suggestions


Related Support Articles

Article List

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Frequently Asked Questions



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